Terms & Conditions

The British Association of Boarding School Short Courses (“BABSSCo”) is a trading name of Harrow School Enterprises Limited registered in England company number 1617359. Harrow School Enterprises Ltd is a wholly owned subsidiary of Harrow School (“The School”), registered charity number 310033.

Enrolment

Places on each course are strictly limited and you are advised to apply as early as possible. An enrolment is not valid until it has been confirmed in writing by us and the deposit has been received. Payment in full must be received by BABSSCo by 6 June 2008. If payment is not received by this date, BABSSCo reserves the right to cancel the student’s place on the course. If the registration is accepted fewer than 6 weeks before the start of the course, full payment must be made at this time. Once the full fee has been received, students are sent further course details. Please note that the initial deposit is part of the full fee, not an additional cost.

Cancellation

Please contact us immediately if you need to cancel your course (see Liability and Insurance section). If you cancel more than 6 weeks before the start of your course, your full fees will be returned to you less the deposit. (You may also be able to claim on the insurance policy for this.) Many circumstances are also covered by the insurance policy if you cancel fewer than 6 weeks before the start of your course. Details are available on request. Cancellation or curtailment claims will have to be supported by documented proof.

Airport Transfers

Students with airport transfers are accepted on the course only if they are in possession of a valid return ticket made out and completed with a time and date. It is not acceptable to arrive with an “open” (undated) ticket. BABSSCo cannot accept responsibility for booking return tickets.

AIRPORT	Harrow	Rugby	Caterham	Dulwich	Heathfield
Heathrow
Gatwick
Stansted
Birmingham
Luton

Airport transfers (as above) are included in the course fee except where students cannot obtain a plane ticket for the correct arrival or departure date or airport for their course. In this case, they will be charged for any extra transfer and accommodation expenses we incur. We cannot guarantee to accept such bookings, but we do so where possible. It is essential that BABSSCo is kept informed of any changes to the student's travel arrangements. Students must not assume that BABSSCo has received details of changes until they are acknowledged by us in writing. NB We ALWAYS confirm travel details. Students are liable for any excess baggage and UM charges. BABSSCo does not pay excess baggage charges on the student's behalf. Please check at the time of booking the airline's arrangements for the payment of airport departure tax, or any other charges.

Visitors to the Course

Any relative or friend who wants to take a student out during the course must have the permission of the Course Director or his or her delegate. The parent/guardian of the student must sign a form before permission can be given.

Student Visas

Student visas may be required from some countries. At the time of application, BABSSCo provides the necessary letter of acceptance, and visa support letter if applicable. If a visa application is refused, BABSSCo will refund the full fees, less the deposit, upon receipt of the original documentation issued by the Entry Clearance Officer.

Liability

BABSSCo and The School have public liability insurance. Any liability of BABSSCo or of The School to the student or parent or guardian, in respect of which BABSSCo or The School has insurance cover, shall be limited to the amount of such cover and any such liability in respect of which BABSSCo or The School does not have insurance cover shall be limited to the aggregate amount of fees paid in respect of the student. Nothing in these terms and conditions, however, shall operate to exclude any liability of BABSSCo or The School for personal injury or death caused by negligence of BABSSCo or The School or their respective servants and agents. It shall be a condition of the contract between BABSSCo, The School and the student or his or her parent or guardian, that BABSSCo and The School shall not, in any way, be liable to the student or the parent or guardian in the event that any service contracted to be supplied by BABSSCo or The School becomes impossible to supply due to reasons outside their control.

Insurance

In association with Gibbs Denley Insurance Services, we provide insurance cover which is specifically designed to meet the needs of our students coming on courses in the UK. There is no extra charge for this cover which comes into effect automatically upon receipt of deposit.

Personal Injury	£15, 000
Medical Expenses *	£1,000,000
Supplementary Travel & Accommodation Expenses*	Up to £5,000
Emergency Repatriation Expenses – Including ACE Assistance – 24 hour multi lingual medical assistance service	Unlimited
Personal Belongings*	Up to £2,000
Delayed or Lost Personal Belongings – purchase of essential items	Up to £100
Money*	Up to £250
Emergency replacement of Passport*	Up to £250
Cancellation/Curtailment*	Up to £5,000
Travel Delay – after the first 12 hours	£20 up to £1,000
Missed Departures*	Up to £500
Personal Liability	Up to £1,000,000

The first £25 of each claim is excluded under the sections marked *

The above is a summary of the cover provided. Full policy terms and conditions are available from BABSSCo. The insurance is arranged by Gibbs Denley Insurance Services, Crystal House, Buckingway Business Park, Swavesey, Cambridge, CB4 5UL and underwritten by ACE European Group Ltd. Both are members of the General Insurance Standards Council.

Personal Possessions

Students are advised not to bring unnecessary valuable possessions. Safe keeping facilities are limited and while students may hand in their passports, return tickets, pocket money and valuable personal possessions at the start of the course, no responsibility will be taken for the loss or theft of any item left for safe keeping.

Course Rules

Students are subject to the course rules. In particular, they are expected to attend all meals, classes and arranged activities and excursions.
Students are responsible for keeping their rooms tidy and for making their own beds.
All damages to property, equipment and rooms will be charged to the student.
Consumption or possession of alcohol by students of any age is not permitted.
Drug-taking or possession of drugs or suspicion of drug-taking or possession of drugs of any kind will result in instant dismissal from the course.
Smoking is not permitted at any time. NB Evidence that smoking has taken place in a student’s room will be considered sufficient evidence for dismissal from the course.
In the boarding houses, girls and boys may only mix in the designated recreation areas.
Any form of bullying or intimidating behaviour is strictly forbidden.
Students are required to be in their rooms and to maintain silence at a certain time prescribed by the Course Director.
Personal mobile phones must be turned off during all lessons and scheduled activities.
Students aged 12 or over, will be permitted, in controlled circumstances and at the discretion of the Course Director, to leave the direct supervision of the course staff to go shopping in small groups, unless we are advised to the contrary by the parent/guardian in writing.
From time to time, photographs or videos may be taken of the students enjoying the course. BABSSCo reserves the right, unless we are advised to the contrary by the parent/guardian in writing, to use these photographs or video clips as part of future BABSSCo promotional material.
Students and the parent/guardian are asked to fill out a course evaluation form at the end of the course. BABSSCo reserves the right, unless we are advised to the contrary by the parent/guardian in writing, to use any comments in future BABSSCo promotional material.

Students who do not obey the course rules or who repeatedly misbehave or fail to follow the instructions of the course staff or otherwise disrupt the smooth running of the course will be asked to leave the School and the course immediately and at their own expense.

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